How We Handle Information About You
We’re making it easier for you to find out how we handle your information
A new data privacy law (General Data Protection Regulation) is being introduced on 25th May 2018. As a result, we’re publishing a new Data Protection Policy and a range of documents to make it easier for you to find out how we use and protect your information. The most important document for you is our Privacy Notice. We will have one for pupils and one for staff. We won’t be changing the ways we use your personal information, but the new privacy notices will provide you with additional details such as:
COMMON TO ALL PRIVACY NOTICES
The legal grounds for using your information
This is common for all personal and sensitive data we collect and process about staff, volunteers, pupils, parents, carers and any other individuals.
Some data is more sensitive than other types of data. These special categories are as follows: personal information revealing racial or ethnic origin, political opinions, religious or philosophical beliefs, trade union membership, genetic information, biometric information, health information, and information about sex life or orientation.
The school will ask for consent to process data about you or a pupil. The type of data that is to be used, and how it is to be used will be specified on the consent forms.
You have the choice to opt in for certain types of data usage, and this is made clear. However, some data that is collected and processed in schools is not optional.
This means that the processing is necessary for legitimate interests except where the processing is unfair to you. The School relies on legitimate interests for many of the ways in which it uses information.
Specifically, the school has a legitimate interest in:
Necessary for a contract
Information about individuals may be necessary to perform our obligations under our contracts.
For example, maintaining the school Management Information System database.
Much of school life is governed by legal obligations to supply information to organisations such as the Department for Education or Local Authority or HMRC. We may also have to disclose information to third parties such as the courts, Disclosure and Barring Service or the police where legally obliged to do so.
For example, to prevent someone from being seriously harmed or killed.
The School considers that it is acting in the public interest when providing education. Certain regulations, DfE and Local Authority, health and other guidance may require the school to process data in the public interest.
The processing is necessary for the establishment, exercise or defence of legal claims. This allows us to share information with our legal advisors and insurers.
Your rights – What decisions can you make about your information?
From May 2018 data protection legislation gives you a number of rights regarding your information. Some of these are new rights whilst others build on your existing rights.
Your rights are as follows:
If you disagree with any decision we make about your data you can use our complaints policy, you also have the right to make a complaint to the Information Commissioner, and sometimes to the Information Tribunal or through the court process. Our complaints policy is available on the website.
We’re here to help
If you have any questions about how we use your information, please contact:
Mrs K A Andrews, School Business Manager
Granby Junior School
Or you can contact our Data Protection Officer:
Mr J A Walker, Solicitor
14 Forsells End
Leicester, Leicestershire LE7 9HQ